Executive Assistant

Responsibilities

• Provide administrative and operational support across Product & Engineering, Customer Experience, and Marketing
• Manage complex calendars and coordinate meetings across cross-functional stakeholders
• Draft and edit high-quality correspondence, reports, and leadership materials
• Prepare meeting agendas and briefing documents, conduct research and compile supporting materials
• Track action items and key deadlines to completion
• Coordinate domestic and international travel logistics and documentation
• Submit, reconcile, and track expense reports accurately and discreetly
• Maintain organized records and documentation across key initiatives
• Handle confidential and sensitive information with professionalism
• Own day-to-day workplace operations for the Bellevue office
• Ensure the office environment reflects company culture and supports productive work
• Serve as primary point of contact for visitors, candidates, partners, and customers
• Manage mail distribution, shipments, and delivery logistics
• Oversee vendor relationships including facilities, cleaning, catering, kitchen, security, and office supplies
• Liaise with building/property management and attend required facilities or safety meetings
• Maintain conference rooms, common areas, and shared spaces
• Manage office inventory and supply budgets as needed
• Partner with People Ops to support onboarding logistics and workspace setup
• Coordinate basic IT-related logistics in partnership with the IT team
• Support planning and execution of office culture initiatives and team events
• Coordinate offsites, leadership meetings, and in-office gatherings
• Help foster a welcoming, service-first environment for employees and guests
• Act as a trusted operational partner across Product, Engineering, CX, and Marketing teams

Skills